When a gift sample is placed on the table, it is easy to focus on its shape, colors, and the details that make it appealing. But before moving from a sample to a production order, another question needs to be answered: What work does the quoted price actually cover?
For Kym Việt’s handcrafted products, which are primarily made from fabric, a sample provides a tangible basis for both parties to review and discuss the product. The quotation should clearly define the corresponding work, so the buyer understands what they are ordering and the artisans have specific requirements to follow.
Look Beyond the Finished Product to the Work Behind It
The shape, stitching, and finishing details of a fabric gift can all be examined during a sample review. When discussing a quotation, these observations need to become clear requirements rather than a general instruction to “make it look like this sample.”
Which sample has been selected? Which details must remain unchanged? What still needs adjusting? Is branded packaging part of the order?
This is also how the artisans’ work becomes a concrete part of the discussion: what needs to be done, which sample to follow, and what level of finish is expected. The value of craftsmanship is recognized through specific product requirements, rather than general descriptions alone.
What Should a Quotation Make Clear?
Not every task needs to appear as a separate cost item. What matters is that both parties come away from the quotation with the same understanding of the scope of work.
Design and Sample Development
Clarify the design requirements, the work involved in creating the sample, and any details that still need adjustment. If changes are requested after reviewing the sample, discuss whether they will affect the quotation or preparation time.
Production Based on the Agreed Sample
The production scope should be checked against the selected sample, order quantity, and finishing requirements. Details discussed during the sample review should be recorded clearly to avoid different interpretations of the sample and the order specifications.
Packaging and Branding
For orders requiring branded packaging, confirm whether it is included in the quotation or needs to be discussed separately. Producing a finished item and preparing a gift set ready to present to recipients may involve different scopes of work.
Once these elements are clear, quotations can be compared on a like-for-like basis: the same product requirements, the same quantity, and the same level of finish.
A Completed Sample Does Not Mean Production Has Been Approved
A completed sample gives your company a physical product to evaluate. However, completing a sample, agreeing on the scope of the order, and approving production are separate steps.
The overall shape may be right while a particular detail still needs changing. A sample may have been selected while the quantity or packaging remains undecided. Having a sample in hand therefore does not mean the entire order is ready to move into production.
Before proceeding, confirm the selected sample, any outstanding adjustments, the quantity, finishing requirements, and the required delivery date. The more specific these details are, the easier it will be for both parties to refer back to them throughout production.
Which Products Have a Minimum Order Quantity of 100?
Kym Việt specifies a minimum order quantity of 100 units for custom-designed mascots. This requirement applies to that product line, not to every type of gift.
Kym Việt’s B2B range also includes keychains and gift sets with branded packaging. When sending an inquiry, specify the product type and estimated quantity so that the relevant ordering terms can be discussed, rather than assuming the same minimum applies to all products.
Start With Clear Requirements
An appealing gift sample helps you visualize the finished product. A clear quotation identifies the work needed to achieve it.
When the buyer and the artisans share a clear understanding of the selected sample, the details to retain, and the agreed scope, the decision to place an order has a firmer foundation.
To discuss design, sample development, and production with Kym Việt, send reference images or details of the sample you are considering, together with the product type, estimated quantity, and preferred delivery date, to info@kymviet.com.vn, or call +84 912 759 599.